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Check Out The Smart Features Of Our Document Management System

Dealing with HR documents shouldn't be a never-ending task. With our smart Document Management System, all your files and documents are safely placed in a single, cloud-based hub so you can find them easily whenever you want. It is all organized, automated, and at your fingertips, from onboarding documents to compliance files.

Centralized Document Storage

Store all the documents at a central location for convenient access and management.

Centralized Document Storage

Advanced Search & Tagging

Simply find documents by keywords, filters, or tags without actually having to search each one individually.

Advanced Search & Tagging

Automated Approval Workflows

Automate document approval routing with notifications and status reporting to reduce delays.

Automated Approval Workflows

Role-Based Access Control

Limit document access based on user role or department to improve security.

Role-Based Access Control

Document Expiration Reminders

Get reminders when vital documents such as IDs or contracts are about to expire.

Document Expiration Reminders

Cloud-Based Access Anywhere

Access all HR documents securely from anywhere using cloud storage.

Cloud-Based Access Anywhere

Support for E-Signatures

Facilitate rapid, secure signing of documents without printing or scanning.

Support for E-Signatures

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From Disorder to Order: Discover the Benefits of Our Document Management System

Our Document Management System makes it easy to manage files and documents through a secure, centralized, automated repository. It increases productivity through automation, provides better access, and maintains data security and compliance.

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    Centralized Document Repository

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    Better Efficiency & Productivity

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    Enhanced Security & Access Control

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    Streamlined Integration

Centralized Document Repository

Store all HR documents—like contracts, ID proofs, and employee records—in one secure location.

  • It makes storage easier by automating and consolidating all files, saving time and effort.
  • Everything is more organized and accessible, so HR can quickly find what they need.
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    Seamless connectivity of the Document Management System with other apps

    ZYNO HRMS Document Management system offers integration for connectivity and data exchange with a wide range of applications few of which are as follows:

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    Efficiency Starts Here: Why Our Document Management System Stands Out?

    Our Document Management System simplifies HR related documentation procedures, making it easy, secure, and having everything easily accessible. It integrates easily and quickly with all the software and other third-party applications to automate tasks and enhance efficiency.

    • User-Friendly Design

      Easily upload, view, and manage employee documents with minimal training and zero operational hassle.

    • Security & Data Privacy

      Safeguard sensitive info with top-tier encryption, role-based access, and comprehensive audit tracking.

    • Cloud-Based Flexibility

      Access and manage documents anytime, anywhere, on any device—with secure, seamless, and simple workflows.

    • Smart Automation

      Automate approvals, reminders, and categorization to reduce manual effort and increase HR productivity.

    Frequently Asked Questions (FAQs)

    Yes. You can fully customize leave types—annual, sick, maternity, or unpaid—as well as policies like accruals, carry-overs, and eligibility rules to suit the specific needs of your business.

    Indeed. Managers have real-time views of staff availability and scheduled leaves to prevent conflicts and ensure productivity during peak periods.

    Yes. ZYNO HRMS has configurable approval hierarchies, where you can have multi-stage or single-stage approval routes based on your business structure.

    Yes. The system is designed to ensure that businesses remain compliant with local employment law through the promotion of statutory leave types, proper documentation, and automatic monitoring.

    Yes. ZYNO HRMS is compatible with your payroll system; therefore, approved leaves are reflected accurately and on time, without delay or error in processing payrolls.